Guidelines : Extended Invitation to Event
Extending Invitations to Events
Guidelines and Alternate Phrases
- Extend the invitation, giving the date, time, and place and mentioning other attendees.
- We hope you can join E. Patrick Smith and a number of Austin’s business leaders for a networking breakfast at 7:00 a.m., June 6. We want to exchange views on the new economic turns in the oil-and-gas industry.
- We want to extend a most cordial invitation to you and your spouse to meet with our board of directors on November 15, at 9:00 a.m., at the Anatole.
- Will you join us and your other area insurance agents for an informal cocktail hour and dinner on July 7?
- Will you please be my guest for lunch at noon on Monday, May 5, at the Frazier Club at 12556 Madison Avenue? I’ve also invited….
- We are reserving a seat for you at our upcoming dinner, May 15, 7:00 p.m., at the Radison Square.
- We are pleased to invite you to join us….
- May we take this opportunity to invite you to….
- We ask you be our guest on May 5 for a luncheon honoring….
- Tell why the event is taking place: to introduce some person, product, or service; to honor someone on a specific occasion; to celebrate a special anniversary date; to provide network opportunities.
- The principal purpose of this reception is to introduce the services we now offer.
- It will be an informal cocktail buffet honoring our city officials and a special group of supporters of the Houston Symphony.
- This informal get-together will give you an opportunity to hear Bob Maxwell’s comments on the legislative climate for issues such as the domestic program, the federal budget, and welfare reform. These are all matters he is eminently qualified to discuss and in which he will be very active in his congressional activities.
- Please be assured there is no fund-raising hidden in the agenda for this meeting. The purpose is simply to express appreciation to the business leaders who have supported us this year.
- Mention whether a gift is expected at anniversaries, retirement dinners, or farewell galas.
- State the appropriate dress if that isn’t apparent by the rest of the invitation.
- Please note this is a black-tie event.
- Please dress comfortably; our speaker will be asking us to participate in stress-reducing exercises that may require moving around a bit.
- This is a very informal get-together. No gifts are expected.
- State whether you want to extend the invitation to a colleague or spouse if the reader is unable to attend.
- Because we hope you will personally attend, we ask you not send a representative.
- We are hoping you yourself can attend, but if you are unable to do so, feel free to send another associate whom you think will be able to bring back ideas to your company.
- Spouses or guests are cordially invited.
- If you are unable to accept, an alternate officer will be most welcome.
- Mention any fee for the event.
- If you can accept, the $20 fee is due by August 4.
- Of course, there is no charge for this event.
- Parking in the Skybird Plaza across the street will be complimentary for the evening.
- We welcome you to be our guest for the evening.
- Ask for a response by a certain date.
- We look forward to hearing from you by May 5 if you can attend.
- We are eager to add your name to our guest list. Will you let us know by May 5 if you can attend?
- Please let us hear from you by May 5. We hope you can attend.
- Be as formal or informal as your relationship to the reader dictates.
SUBJECT: Lunch Invitation
Would you be free for lunch on Tuesday, August 14? I’ll be touring your building that day and would like for you to be my guest at Regi’s Palazzio. Since reservations are sometimes a problem there, please let me know by this Friday if you can make it.
If the date is convenient for you, I plan to ask Jim Andrews to join us also. I’d really like for us to seriously consider “pitching” our reorganizational ideas to the right “powers that be.”
Looking forward to hearing from you.
Company Name or Letterhead
City, State Zip
City, State Zip
Dear Mr. Tunnel:
You are cordially invited to attend a small meeting and luncheon on April 2 to meet His Excellency Ambassador Michael Wo from Taiwan. The Ambassador’s first visit to the country is being cosponsored by the international division of the Pullman Club and by Mitchell Associates.
The Ambassador has asked me to arrange a luncheon at which he could meet you and a dozen other leading Miami business people. In addition to meeting the business leaders and seeing the city firsthand, the Ambassador’s purpose is to explain the economic situation in Taiwan and to discuss possible areas of foreign investment.
We are confident the Ambassador will leave Miami favorably impressed. As Taiwan is becoming increasingly important to our community, I hope you will be present or will be represented by another senior member of your organization.
We’ll appreciate your reply by March 2. Because I will be out of town for most of the next month, please direct any questions you may have to Vice President Howard Hunt (123-4567). We would also be happy to relay any suggestions you may have for the Ambassador to include in his discussions.
SUBJECT: Invitation to July BDS Program
You are invited to attend our July 8, 19–, BDS luncheon and program entitled “Tour Security” to be presented aboard the tour ship Manhattan.
You must make reservations by calling Sharon Rynn at extension 236 by Thursday, July 3. Those who have reservations but do not cancel by 4:00 p.m. July 3 will be billed for the luncheon. Reservations will be limited, so please call early.
Lunch ($7 per person, payable at the meeting) will begin at 11:30 a.m., followed by a brief discussion of chapter business and then a tour of the ship with presentations from three members of the security staff. The tour and presentations should be concluded by 2:00 p.m.; however, those of you who are interested may remain for the short question-and-answer period.
A map/information sheet is attached for your convenience in finding the tour ship’s location. We look forward to seeing you at this unique and informative July program.
Company Name or Letterhead
City, State Zip
City, State Zip
Dear Fellow Club Member:
Three senior editors from Herald Business Journal will serve on a panel at a special luncheon, November 12, at noon in the Georgia Room of the Westin Oaks. We’d like you to join us.
These editors will be giving their views on the post-election economy, the business outlook, the fate of wage-price controls, and tax reform.
The price of the luncheon for members is $16; guests, $20. I’ll look forward to seeing you there.
SUBJECT: Service-Awards Dinner Invitation
On Thursday, June 6, there will be a service-awards dinner at the Ryan Country Club, 21234 Laneview Drive. One of your staff, Barbara Novak, will be honored this year on her 10th anniversary with the company.
Please let me know if you can be present to make the award to Ms. Novak. We’ll need your reservation, and those of others in your department who would like to attend, by Tuesday, June 4.
Company Name or Letterhead
City, State Zip
City, State Zip
In March, Harold Wilson will be retiring from the bank. Would you believe at his own retirement dinner, February 22, we are asking him to give us his views on the new directions in banking?
Sylvia and I have reserved a table for the occasion and will be very pleased if you and Marge can join us and our other guests that evening. We’ll meet in the building lobby at 6:00 p.m. for cocktails before we go next door to attend the dinner at Shephard’s.
If you can be with us, please write or phone by February 3. We’re looking forward to visiting with you again.
Extend an Invitation to a Personal Social Event • Letter Templates and Guides
Come one, come all to the annual Maple Street Block Party! As you old-timers know, we Maple Street residents hold our block party in the intersection of Center and Maple every July. This year the party will be on Thursday, July 24, beginning at 6:00 p.m. We have several new residents in the neighborhood who we want to welcome, so it should be fun.
John Doe will be the master of ceremonies for the "neighborhood roast." Our guess is he is attempting to remove himself from the volley of appropriate insults he deserves for his Christmas decorations this year.
Please plan to come and call Jane Doe at 555-5555 to arrange food assignments. See you there!
Write Your Letter Step-by-Step
Example Sentences for Step 1
The parents of Jane Doe are pleased to invite you to a party at their home on May 30, 2019 from 7:00 to 11:00 p.m. to celebrate Jane's graduation from Doe University.Please join us on August 15, 2019, from 7:00 to 10:00 p.m. at the Doe Country Club in Springfield to honor our parents on their fiftieth wedding anniversary.We are delighted to invite you to the first annual Doe family reunion on July 3, 2019, from noon to dusk at the Doe Memorial Gardens in Springfield. Mom and Dad Doe will be there, and the Johnson cousins will perform.Please help us surprise Eric on his 30th birthday, February 7, by attending a party in his honor at 7:00 p.m. at his parents' home, 648 Maple Lane. Many members of his football team will be there, including Coach Doe.Just a brief note to invite you to an informal get-together at the home of John and Jane Doe.We are pleased to invite you to join us for an evening of fun and games at the Doe mansion.We are pleased to announce the bar mitzvah of our son, Aaron, and cordially invite you to attend the service at Springfield Synagogue, on Saturday, June 16, at 10:00 a.m., and then join us for lunch afterwards.Bring your swimsuit and help John enter his fifties with a splash. The party starts at four on Saturday afternoon, June 15th.Fred is turning eight, and wants to celebrate. Come and join in the fun at his house, 28 Doe Way, from 3:30 to 5 p.m. on Wednesday, May 22.Come join us on Saturday, April 14, to celebrate Anne's eleventh birthday. We will meet inside the main entrance at 2:00 p.m. and finish up at the same place at 4:30 p.m. There will be lots of pizza and lots of fun.She's having a girl! Come to a baby shower for Jane Doe to be held at the Doe residence, 1600 Main Street, on February 16, at 3:00 p.m.Paul and I will be married on Friday, March 12, at the Springfield Art Museum. We are inviting only a few close friends and would be very happy if you could be there.I am having a slumber party on May 30 to celebrate the first day of summer vacation, and I hope you can come. We will start at 7:30. Plan on eating dinner here.Mom and Dad have been married for fifty years this month, and we would like to honor them at an open house on their anniversary. Stop in at the Doe residence, 1600 Main Street, between 2:00 and 5:00 p.m. on Saturday, November 23. We would love to see you.
Example Phrases for Step 1
a reception to be held ona reception honoringan informal get-togetheran open house onare pleased to announceare cordially invited toare delighted to invite you toare pleased to invite you toat the residence ofat the home ofdon't miss out on the funhope you will be able tohope you can comein honor ofin a private ceremonyin celebration ofjoin us for aon the occasion ofplease join us onto honor ourto celebrate with uswill performwill be therewill be on hand towould be very happy if you could
Example Sentences for Step 2
No gifts, please. Your presence is the best present.In lieu of gifts, contributions may be sent to the Children's Medical Center.No gifts, please. This is a very informal occasion.He has agreed to the party on one condition--no gifts!Let's shower her and the baby with gifts.They assure us they already have too much of this world's goods. Please, no gifts!Ashley loves blue and is planning on using shades of blue throughout her home. We all hope Eric will agree!
Example Phrases for Step 2
an informal occasionfriendship is gift enoughgrateful for the gift of your friendshipher color scheme isin lieu of giftslet's shower her and the baby withlet's surprise her withmay make a contribution tomay send a donation tomore than adequate tono gifts, pleaseplease wrap your gift inplease don't bring giftspresence is gift enoughrequests that you not bring giftsthe bride is registered atthose who would like toto express your good wishesyour presence will be the best present
Sentence examples for extend an invitation to you from inspiring English sources
Hello, this is Ludwig!
Anyway, I really enjoyed hearing a little bit about your life in New York and your budding writing career, and I wanted to extend an invitation to you.
We would also like to specially extend an invitation to you to attend the official global launch of the new Eee PC™ 901 and 1000 series".
The hosts have been kind enough to extend an invitation to you, by attending the event you will display respect, commitment and kindness.
"I would like to extend an invitation to all of you to visit us again, if at least to check on your tree and give a smile to a disabled child!
You may extend an invitation to attend church with you, but it would be best if your friend comes along due to their own curiosity, feeling comfortable and in control.
Only extend an invitation to an ex if you have the purest and best of intentions.
English sentences from reliable contexts
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Sample letter to extend an invitation to join an association
- Write your invitation straightforwardly and genuinely. Do not use excessive flattery.
- Relay your invitation, explain how the reader meets the requirements for membership.
- Discuss the goals of the organization and how his or her qualities are compatible with that goal.
- If you like, discuss the important expectations of members. For example fees, participations, and time commitments.
- Tell the reader that you anticipate his or her acceptance and your eagerness to work with him or her.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I would like to extend an invitation to you to join the Lancaster Motorcycle Club. You have done a lot of work to highlight the positive aspects of the motorcycling community and we feel that the club and yourself could mutually benefit from the association. As a club, we undertake a lot of charity work, and in the last ten months, we have already raised some $20,000 for local charities. We have also done a lot to promote safety amongst riders, and there has been a drastic decrease in severe injuries about local motorcycle riders. The club meets monthly on the first Monday of each month, at O'Hara's Pub on East Street. I am sure that you will love being a member of the Lancaster Motorcycle Club.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter to extend an invitation to join an association.
Further things to consider when writing invitation letters to volunteers
Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.
Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.
Letters to Volunteers
Letters to volunteers are letters written to people who freely offer to undertake a task or take part in an enterprise. The recipient of such letters can be any person who wishes to contribute his/her effort, time, or even money for a cause without expecting anything in return. Letters calling for volunteers need to be concise, clear, and to the point. Your letter is unlikely to hold a volunteer's attention if it is six pages long with every detail about the work or event. It is, therefore, advisable to include only the details the recipient needs to decide whether to pitch in or not.
Letters to volunteers should be formal and must follow the normal business letter format. Begin your letter by thanking the recipient for his/her continued support. State the reason you need the recipient's services or contribution and the cause your work will be supporting. If you are running an event, mention what it entails and when it will take place. Describe the kind of commitment you are looking for; whether you just require help for one day or need an ongoing commitment. Provide your contact details and close by thanking the recipient for his/her time.
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Examples extending invitation
Extend an Invitation to a Business Social Event • Letter Templates and Guides
How to write this letter:
|1||Extend the invitation, naming the event and including the date, time, and place. You may mention other participants who will attend. Also, explain the purpose of the event: to honor someone, to celebrate an anniversary, to introduce a product or a service, etc.|
|2||Mention whether refreshments will be served.|
|3||Express anticipation and ask for a response by a specific date.|
Since this event is a happy occasion, the invitation should reflect that positive feeling. Make it clear to the reader whether attendance is mandatory and who is invited.
Example Letter #1
Tap your toes...in the grass.
GET READY FOR DOE'S
FREE SUMMER CONCERT SERIES
The sound of live music. The glow of the sun sinking behind the Springfield Mountains. Kids dancing in the park. What better way to spend a Thursday evening? It's the Summer Sunset Concert Series in Springfield's newly opened town center. Bring a blanket and treat yourself to dinner and dessert from one of several food vendors. Take a stroll and browse the works of local artisans. Tour a model home. And feel absolutely free to shake a tail feather.
Example Letter #2
Mr. and Mrs. Doe are pleased to invite you and your partner to the annual company Christmas party on the evening of December 21 in the Hickory Lodge in Springfield. We hope you will join us for an evening of great food and good fun to celebrate both the season and a banner business year. There will be lots of wassail and eggnog, and a few surprises as well.
If past parties are any indication of what we can expect, you won't want to miss this one. Please R.S.V.P. to Jane Doe by December 19. We hope to see you there.
Example Letter #3
We cordially invite you and a guest to attend a banquet in honor of our new vice president, John Doe, at the Springfield Inn reception hall on May 8, from 7:00 to 9:00 p.m. Please fill out the enclosed R.S.V.P. card and give it to Jane, the front desk receptionist, by May 3, so that we can make adequate dining arrangements.
Example Letter #4
We are hosting an interdepartmental luncheon for the managers of each department to ring in the new fiscal year. The party will take place at Doe's Hotel restaurant, from 12:00 noon till 2:00 p.m. All managers and their guests are invited. Mr. Doe has agreed to pick up the tab, so bring your appetites!
Example Letter #5
John Doe is presenting an informative and entertaining slideshow on his experiences opening a branch office overseas. The presentation takes place Monday evening, July 29, at 7:30 p.m., and all those considering overseas assignments are invited to attend. This will be a great opportunity to meet all the other managers who are accepting the assignments abroad, discuss our concerns, and have John lay most of the fears to rest. Plan on bringing your spouse or a guest, and enjoying refreshments of wine, cheese, and fruit. Please notify Jane at the reception desk by July 15 if you will be in attendance.
Write Your Letter Step-by-Step
Example Sentences for Step 1
You are cordially invited to a reception on July 5, 2019, at 8:00 p.m. in the Director's Lounge in honor of John Doe on the occasion of his retirement from Doe Medical Center. Eric Johnson will be collecting for a gift for him. We suggest a $5.00 contribution.We are pleased to invite you to a cocktail party and private showing of the new Doe cosmetic line next Tuesday, March 1, at 7:00 p.m. at the Center Court of Jane's Place. Consultants will be on hand to answer your questions.We are reserving a seat for you at the official opening of the new science building on Thursday evening, October 5, at 6:30 p.m.We are having a surprise party next Tuesday afternoon to honor Eric Johnson on forty years of employment at Doe Corporation. He is still not planning to retire anytime soon! Please bring a gag gift for him.Doe Corporation will host an open house at the new plant on Wednesday afternoon, July 14, from 1:00 till 7:00 p.m. We would be honored if you would attend.With our recent record-breaking sales, we surely have something to celebrate this quarter. You are all invited to a party in the cafeteria, starting at 4 p.m. on Friday, September 2.The Doe Corporation cordially invites you and a partner to attend our customer appreciation dinner on Friday September 2, at 7:00 p.m., in the Springfield Hotel's Blue Room.We invite you to meet Professor Johnson, the inventor of the Doe processor, who is visiting from our head office. He will be with us early next week. The reception will take place on Tuesday, June 4, from 4:00 to 6:00 p.m., in the executive lunchroom.
Example Phrases for Step 1
a reception to be held ona reception honoringan open house at our neware cordially invited toare reserving a seat for you atare delighted to invite you toare pleased to invite you tohonored if you would attendhope you will be able toif you will be therein honor ofinvite you to attendinvite the whole staff tojoin us for amany years of servicemeet me for lunch atofficial opening ofon the occasion ofplease join us onprivate showing ofrequest the pleasure of your companyto celebrate with us
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