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Best Practices For Auto-Charging Credit Cards


One strategy many clinicians use to avoid client balances from growing out of control is to auto-charge credit cards at the end of the month for balances owed. While this helps your business maintain a healthy revenue cycle, any time you charge a credit card you should take careful precautions to ensure that you are processing cards with permission and full disclosure to avoid chargebacks or disputes related to the transaction.

Here are a few best practice guidelines we recommend to reduce these risks and to increase your level of preparedness.

Sign An Agreement

First and foremost, if you are going to be charging or auto-charging your client’s credit cards, you should always have a written agreement in place, that is signed and dated and outlines exactly what the expectation of payment for charges on their accounts are. Documentation is key. Have your agreement include a bulleted list outlining expectations. For recurring monthly charges, include the details of how often your will charge for recurring fees or outstanding amounts. On the written agreement make sure to include the frequency of the charges, the duration for which cardholder permission is granted, and of course the cardholder’s signature and date of the agreement.

Inform Your Client

Communication is key. It is often said that a lack of expectations hurts relationships, and that is true in dealing with financial matters in business as well. While your written agreement (above) may outline the expectations, communicating verbally with your client that they will be auto-charged can avoid surprises, and gives you an additional opportunity to explain when you will be charging their card and how the charge will appear on their account.

Check the Card

When the client signs the agreement, ask to see their card when you enter their credit card information into the system or you notate it. Be sure to check the name on the card, card number, expiration date, and the CVV code (the three digit code) on the back of the card. Also, confirm the billing address for the card, and ask to see their driver’s license as well. This can help avoid fraudulent use of someone else’s credit card.


Yes, this may seem repetitive, but document everything. Once your client has signed the credit card authorization form or contract, upload it to their client file or store it securely. When you charge the client monthly, make a note what the charge is for and add a comment, for example; “pre-authorized charge”.

Handle Refunds Appropriately

The best practice for issuing refunds would be to issue the refund directly back to the payment card. Within KASA, this is something you can request support to do for you. If you choose to provide a refund via an adjustment on their account, be sure to obtain a signed agreement that your client received the refund for the charge to avoid a credit card dispute later on for a charge you refunded already.


These are guidelines for best practices. We recommend that you check federal, state, and local laws that govern how you process transactions or auto-charge cards to ensure that you are adhering to all applicable regulations.

Filed Under: BlogTagged With: Business, Management, Private Practice

Sours: https://kasa-solutions.com/best-practices-for-auto-charging-credit-cards/

5.0 out of 5 starsLove these switches!

Reviewed in the United States on February 12, 2019

Verified Purchase

We have HS200 switches in various places around the house, and they're great! Just be sure your existing wiring has the white 'neutral' wire before ordering. Most houses built in the last 30 years or so should have this, but it doesn't hurt to double check it before ordering switches you can't use. Other than that, installation is a breeze, and connecting to your WiFi is simple with the Kasa app on your phone.

I have seen others asking about fan control with these switches - we've had a switch on our bedroom fan for over a year now, and it works great! Zero issues with the fan, other than you can't change speeds with it - you have to use the pull chain on the actual fan to change speeds. We leave ours on high all the time, so it's not a big deal for us. Being able to turn the fan on or off in the middle of the night without getting up is a game changer!

We initially went with TP-Link because they use WiFi and don't require a hub. We eventually got a SmartThings hub to control our front door deadbolt, and there are 3rd party addons that will allow all of your TP-Link switches and things to be managed in SmartThings. Other than the initial device setup when we add a switch, I never have to use Kasa. It's a fine app, but having to control my Z-Wave stuff in SmartThings and TP-Link things in Kasa got old. This brings all device control into one app, which I love.

Controlling any TP-Link switches, outlets, or bulbs with Alexa is a breeze to set up as well, and very handy. Never had any issues with this, and it's super convenient to tell Alexa to turn on the lights when you walk in a room with your hands full, or tell Alexa to make sure everything is off when leaving the house.

My only complaint in about 2 years of using these switches was when our old wireless router died - I replaced the router and even though I used the same SSID, password, and authentication type on the new router, the switches couldn't seem to connect to it. My only choice was to go around and hard reset every switch, then reconnect them to the new network. We have about 8 HS200's scattered around the house, and it only took a minute or two per switch, so it wasn't a big deal. I knew that I would probably have to do this, but was hoping that with the new network set up exactly the same, that they might just jump on and do okay.

All in all, these are fantastic switches, and I have zero complaints with them. I'm looking at getting some of the newer 3-way switches for my hall lights, and also thinking about switching some of our light switches to the HS220 dimmers, but we don't have dimmable LEDs yet, so that's a project for another time.

Sours: https://www.amazon.com/product-reviews/B07HGW8N7R
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Toth-Kasa Auto Kft. is a company based in Hungary, with its head office in Mako. It operates in the Automobile Dealers industry. Toth-Kasa Auto Kft. was incorporated on April 12, 2000. 13 (2021) employees currently work for Toth-Kasa Auto Kft.. There was a net sales revenue increase of 12.05% reported in Toth-Kasa Auto Kft.’s latest financial highlights for 2020. A growth of 2.45% was recorded in its total assets. In 2020, Toth-Kasa Auto Kft.’s net profit margin increased by 0.16%.

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April 12, 2000

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Sours: https://www.emis.com/php/company-profile/HU/Toth-Kasa_Auto_Kft_en_3209991.html
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